If you’ve spent time researching job applications, you’ve likely come across the claim that many CVs are rejected by Applicant Tracking Systems (ATS) before being seen by a hiring manager. While this claim is often repeated, the reality is far more nuanced.
So, what really happens to your CV before it lands in front of a hiring manager? Let’s unpack the process and clear up some misconceptions.
How CV screening actually works
In smaller organisations, the hiring manager is often the first person to review CVs. These businesses rarely use advanced ATS software capable of screening out a significant number of applications, let alone 75%. In many cases, hiring managers manually sift through CVs themselves. So for jobs like these, you don’t need to worry too much about ATS when preparing your CV.
In larger companies with established recruitment processes, an ATS may filter applications, and the hiring manager might only see a fraction of the submissions. However, the candidates who don’t make it through are typically filtered out for specific reasons:
- Missing essential criteria: The candidate doesn’t meet minimum qualifications or hasn’t answered vetting questions correctly.
- Lack of relevant details: The CV omits critical skills or experience required for the role.
- Stronger competition: Other applicants have more directly relevant experience or skills.
ATS systems are primarily tools to assist recruiters by ranking applications based on keyword relevance. This speeds up the process of identifying suitable candidates, but it doesn’t mean the system is indiscriminately disqualifying applicants.
How to optimise your CV for ATS
Even though ATS systems may not be as ruthless as some believe, ensuring your CV is ATS-friendly is a smart move if there’s any possibility that the hiring company may be using it. Here’s how you can make sure your application stands out:
1. Understand the role requirements
Carefully review the job description and highlight the key skills, qualifications, and terminology used. These are often the keywords that ATS systems prioritise.
2. Customise your CV
Tailor your CV for each role by incorporating relevant keywords naturally. If you’re applying within a specific niche, focus your CV on demonstrating expertise in that area.
3. Stick to simple formatting
Use a clean, consistent layout with standard headings like “Work Experience,” “Education,” and “Skills.” Avoid elaborate designs, as ATS software may misinterpret them. The following layouts are all possible choices for ATS applications:
- Retail Assistant CV template
- Executive Assistant CV template
- Delivery Driver CV example
- Free CV with no experience
- Free Paralegal CV template
4. Include clear contact information
Position your contact details at the top of your CV. Include your full name, phone number, email address, LinkedIn profile (if applicable), and location.
5. Spell out acronyms
Many ATS systems struggle with abbreviations. Always spell out acronyms, e.g., “MBA (Master of Business Administration).”
6. Choose the right file format
Save your CV as a Word document unless the job posting specifies another format. PDFs can sometimes cause issues with ATS parsing.
7. Avoid non-text elements
Remove tables, charts, and graphics, as these can confuse ATS software and result in your CV being overlooked.
8. Proofread for errors
ATS systems may penalise applications with spelling or grammar mistakes. Double-check your CV for accuracy.
9. Write a strong professional summary
Start with a concise summary that highlights your key qualifications and includes relevant keywords.
10. Test your CV
Use online tools to assess how your CV performs in ATS systems. Make adjustments based on the results to improve your chances.
Final thoughts
Optimising your CV for ATS systems is an essential part of modern job applications, but ATS software isn’t as all-powerful as it’s sometimes portrayed. By understanding how these tools work and where necessary, tailoring your CV accordingly, you can enhance your chances of getting noticed.
Remember, while an ATS-friendly CV gets your application past the first hurdle, it’s equally important to create a compelling document that resonates with human recruiters. The key is to balance technology optimisation with a strong, engaging presentation of your skills and experience.
