Executive Assistant CV template

This is a simple CV design with slightly prettier headings, that works for a whole lot of different jobs. It uses two pages which is the usual CV length, although the different sections can easily be modified. Sample content is included for an Executive Assistant type role.

Filename: FreeCVDownload_5.docx

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Use

This CV template can be used for many different job roles. The example content may be useful for someone looking to find a role as an Executive Assistant, Office Manager or Office Administrator, Administrative Coordinator, Personal Assistant (PA) or similar.

Content of this CV template

How to write an Executive Assistant CV

An executive assistant (EA) plays a crucial role in ensuring the smooth functioning of senior leadership teams by managing schedules, handling communication, and organising tasks. Crafting a strong CV is essential to showcase the skills and experience that make you an indispensable part of the executive team. This guide will help you write an effective executive assistant CV, with tips on structuring your content and using the STAR method to highlight your achievements.

Understanding the executive assistant role

An executive assistant provides high-level support to executives by managing their schedules, coordinating communication, and handling sensitive information. Key responsibilities often include:

• Managing calendars, email correspondence, and phone calls.
• Coordinating travel arrangements, meetings, and events.
• Handling confidential information with discretion.
• Supporting project management and internal communication.
• Preparing reports, presentations, and other documents.

Essential skills for an Executive Assistant include time management, organisation, communication, adaptability, and proficiency with office software.

Structuring your CV

Your CV should be professional, well-organised, and tailored to the role you’re applying for. Here’s an ideal structure:

1. Contact information
   • Full name
   • Address
   • Phone number
   • Email address
2. Personal statement
   • A brief overview of your experience, key skills, and career aspirations.
3. Skills
   • A bullet-point list of abilities relevant to the Executive Assistant role.
4. Work experience
   • Detailed descriptions of previous roles, using the STAR method to highlight achievements.
5. Education
   • Academic qualifications and certifications relevant to the position.
6. Additional sections (optional)
   • Certifications: Mention any training in project management, software, or communication.
   • Languages: If applicable, list any languages you’re proficient in.

Crafting your personal statement

Your personal statement should briefly summarise your experience and goals. For example:

“Highly organised executive assistant with over five years of experience supporting C-suite executives. Skilled in calendar management, travel coordination, and confidential communication. Seeking to leverage expertise in office administration and team collaboration to contribute to the success of [Company Name].”

Highlighting your skills

The skills section should focus on your core competencies as an Executive Assistant. Include:

• Calendar and schedule management.
• Strong verbal and written communication.
• Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Travel coordination and expense management.
• Event planning and team communication.
• High level of discretion and confidentiality.

Using the STAR method in your work experience

The STAR method (Situation, Task, Action, Result) is an effective way to demonstrate your achievements. Here’s how to use it in your work experience:

See if you can identify each element of the STAR method in these example paragraphs:

Executive Assistant
GlobalTech Solutions | January 2018 – Present
Managed the CEO’s complex travel schedule by implementing a digital scheduling tool and creating a comprehensive travel itinerary system. Streamlined communication between stakeholders and ensured all travel plans aligned with business priorities. This improved scheduling efficiency, reducing conflicts by 30%, and significantly enhanced the CEO’s punctuality for key meetings.

Administrative Assistant
BrightFuture Consulting | March 2015 – December 2017
Coordinated the schedules of six executives, ensuring all deadlines and priorities were met in a fast-paced environment. Successfully organised quarterly off-site team events, negotiating with vendors to achieve a 20% cost reduction while maintaining high-quality experiences. Overhauled the filing and document retrieval system, reducing retrieval times by 50% and improving overall team productivity.

Education and certifications

Include your academic background and any relevant certifications. For example:

• Bachelor of Business Administration (BBA)
  University of London | Completed: 2014
• Certifications:
  • Microsoft Office Specialist (MOS)
  • Certified Administrative Professional (CAP)

What to do if you have limited experience

If you’re transitioning into an Executive Assistant role or have limited experience, focus on transferable skills and highlight relevant accomplishments from other roles.

1. Showcase transferable skills
   • Time management, organisation, and communication are often developed in roles like administrative assistant, customer service representative, or project coordinator.
2. Emphasise relevant achievements
   • For example, mention times when you managed schedules, coordinated events, or improved processes.
3. Include volunteering, internships, projects at university or personal projects
   • Any experience with event planning, team coordination, or office management can be valuable.
4. Highlight software proficiency
   • Demonstrate familiarity with tools like Microsoft Excel, Google Calendar, or project management software to show you’re prepared for the technical demands of the role.

Tailoring your CV to the job description

Each Executive Assistant role is unique. Tailor your CV by:

• Aligning your skills and experience with the job requirements listed in the posting.
• Incorporating relevant keywords, such as “calendar management,” “travel coordination,” or “confidentiality.”
• Adjusting your personal statement to reflect the specific needs of the company.

Proofreading and formatting

A polished CV reflects your professionalism and attention to detail. Keep it clear and easy to read:

• Font: Use a clean, professional font like Arial or Calibri.
• Font size: 11 or 12 points for body text.
• Length: Two pages is standard for British CVs.
• Consistency: Use consistent formatting for headings, bullet points, and dates.

FAQs